Posetra EDI

Posetra Transportation EDI Integration | SFTP to SAP Automation | End-to-End Logistics Workflow
Discover how Posetra transforms transportation operations by automating the complete freight lifecycle — from receiving load tenders from trading partners to creating sales orders in SAP, tracking shipments, generating freight invoices, and completing the order-to-cash process.
This demonstration showcases how Posetra connects trading partners, SFTP file exchange, transportation workflows, and SAP S/4HANA 2023 through a centralized EDI integration platform. By automating communication and business processes, Posetra reduces manual intervention, improves operational visibility, and enables more reliable transportation management.
Key Features and Capabilities
1. Automated SFTP IntegrationPosetra continuously monitors configured SFTP connections and automatically collects incoming transportation EDI files. Files are securely processed, validated, tracked, and routed through the appropriate workflow.
2. EDI 204 – Load Tender ProcessingTrading partners send load tenders containing shipment details such as pickup and delivery locations, equipment type, weight, commodity, and freight charges. Posetra converts these documents into structured transportation loads for further processing.
3. EDI 997 – Functional AcknowledgmentPosetra generates functional acknowledgments to confirm whether incoming EDI documents have been received and validated. This helps trading partners understand whether their files were accepted or rejected during processing
4. Intelligent Load Acceptance and RejectionA configurable business rules engine evaluates incoming load tenders and determines whether to accept, decline, or send them for manual review. Partner-specific rules help standardize transportation decisions and reduce unnecessary manual work.
5. EDI 990 – Load Tender ResponseAfter the decision is made, Posetra generates an EDI 990 response and sends it back to the trading partner through SFTP, communicating whether the load tender has been accepted or declined.
6. Automatic SAP Sales Order CreationAccepted transportation loads are automatically integrated with SAP S/4HANA 2023. Posetra maps the required order information and creates the corresponding SAP sales order, maintaining a connection between the transportation load and the ERP transaction.
7. EDI 214 – Shipment Status UpdatesAs shipments progress through their lifecycle, Posetra generates EDI 214 status messages for key milestones:Picked Up – The shipment has been collected.In Transit – The shipment is moving toward its destination.Delivered – The shipment has reached its destination.These updates are sent to the trading partner through SFTP, providing shipment visibility throughout the transportation process.
8. EDI 210 – Freight Invoice GenerationOnce a shipment reaches the delivered stage, Posetra generates a freight invoice based on the agreed transportation charges and sends the EDI 210 document to the trading partner. A PDF version of the invoice is also available.
9. Automated SAP Delivery and BillingPosetra continues the workflow in SAP by creating the outbound delivery, posting the goods issue (PGI), and generating the billing document. This connects transportation execution with the ERP's order fulfillment and invoicing processes.
10. Centralized Transportation EDI DashboardThe Transportation EDI portal provides a centralized view of incoming files, shipment statuses, load decisions, partner responses, ERP postings, and exceptions. Administrators can monitor the complete workflow and investigate issues without switching between multiple systems.
11. Exception Handling and Automatic RecoveryPosetra incorporates error tracking, automatic retries, manual retry options, duplicate detection, and a detailed audit trail. Failed processing steps are recorded so administrators can identify issues and take corrective action.
12. Reliable and Duplicate-Safe ProcessingIncoming files are stored before processing, duplicate files are detected using content fingerprints, and processing jobs use safeguards to prevent duplicate execution. Shipment status updates progress forward through the workflow, helping maintain consistent transportation records.
13. Configurable Trading Partner ManagementPartner-specific SFTP settings, business rules, mappings, and ERP configurations can be managed through the Posetra platform. This provides a foundation for supporting multiple trading partners with different transportation and integration requirements.
End-to-End Workflow
Trading Partner / TMS → SFTP File Exchange → Posetra EDI Processing → Load Validation → Business Rules → EDI 990 Response → SAP Sales Order → Shipment Tracking → EDI 214 Updates → EDI 210 Freight Invoice → SAP Delivery, Goods Issue and Billing
Business Benefits
Automates transportation operations from tender receipt to invoicing.
Reduces manual data entry and repetitive file handling.
Improves communication between trading partners and ERP systems.
Provides visibility into shipment progress and processing status.
Reduces duplicate transactions and improves processing reliability.
Simplifies exception monitoring and recovery.
Maintains an audit trail for EDI documents, decisions, responses, and ERP transactions.
Streamlines freight invoicing and SAP order completion.
Centralizes transportation integration and monitoring within Posetra.
The Vision
Posetra serves as a centralized transportation integration hub that connects trading partners, TMS platforms, SFTP file exchange, EDI document processing, and SAP ERP operations. By automating the complete transportation lifecycle, businesses can improve efficiency, strengthen operational control, and establish a more connected logistics ecosystem.Watch the demonstration to see how an incoming load tender can move through automated validation, business decisions, SAP integration, shipment tracking, freight invoicing, and final ERP completion.